Our Services

We introduced this about 5 years ago and it has been a runaway success with about 80% of our clients now using it – why?

Because:-

• It is free.
• It saves vast amounts of time.
• Your accounting costs are fixed.
• It shows you at a glance how well you are doing.

Is it suitable for you?
Just because it is simple, do not under-estimate this accounting program – we have installed this into literally hundreds of small businesses with many clients never having used a computer seriously before.

It is ideal for many businesses, e.g., shops, hotels, pubs, consultants.  We have one client whose turnover is over £1M who swears by it!

What it cannot easily cope with is if you need to control the amounts of money owing to you and amounts of money owing to your suppliers, but then probably a Sage or a similar system would be more suitable – see below.

How does the Kis System Work?

1. We install the program on your computer for free.
2. Our installer will spend as much time as necessary showing you how to use it.
3. If you have any queries which are not covered in the extensive helpbook, you can call our helpline who will sort you out – for free!
4. You enter your daily figures. The system is very clever and has a number of time saving gizmos, i.e., it remembers monthly standing orders and enters them automatically. There are also helpful wizards, e.g. it balances your bank to your bank statement.
5. At the end of each VAT quarter, you push a button and out pops your VAT Return figures.
6. At the end of the year, you send or email to us your data and we prepare your full accounts and tax computations.

Remember, if you get stuck, you just call us for free.

This used to be reasonably straightforward – you used the tables to calculate the tax and that was that.

How times have changed – statutory sick pay, varying holiday entitlements, minimum wage legislation etc. etc.

Originally we only did a few client payrolls, more as a favour, but it has grown and grown, so we now have a fully developed Payroll Department with the leading computer software to run it.  The system is straightforward – you email/telephone/fax your employee hours and by return we send to you the payslips and calculation sheets.  We deal with new employees, leavers, holiday entitlement, working tax credits, student loans etc. etc.

Finally, at the end of the year we supply all the returns to you and submit them electronically to the Inland Revenue so you are fully compliant with the new electronic filing regime.

It really is a wonderful system.  Ask us for a quote and when you compare our costs to the time and hassle you experience, the decision really is a “no brainer”.

This layer of accounting systems are all much of a muchness.  Each has its foibles but generally they achieve their objectives of allowing you to efficiently (i.e. quickly) do all the basic accounting accurately.

To assist you in this we have developed a series of checklists so that at the end of each month before you roll on, you can use these to help check that you have balanced everything accurately.

Many clients like us to arrange a short visit each quarter so that problems can be sorted out as they appear.  This saves time at the year end and gives valuable reassurance that your Accounts Department is coping satisfactorily.  For all assignments, a written report is given identifying weak areas and suggesting improvements.

This is a new service designed to help businesses which may be struggling from the effects of the credit crunch.

What is unusual is that initially it is free and you do not have to move accountants to use it.

We are either approached directly by the business or recommended by their bank who is keen to help but would like a second opinion as to the viability of lending more.

The initial assignment is to prepare a summary of the business assets and liabilities and to identify the critical areas which need to be addressed if there is to be a successful outcome.

This free report will recommend as a next step either:-

a) a suggested development plan to successfully trade out of the current position; or

b) a referral to an Insolvency Practitioner.

Only if the assignment moves onto the next stage will costs be incurred.

THE RECOVERY PROCESS

The basic ingredients in any recovery plan are:-

• A definition of success i.e. what are we aiming to do.
• A business plan identifying the key waypoints to achieve success.  This will include a review of the main profit drivers, be they income or costs and enquiring how these can be altered to generate higher profits.
• A financial forecast based on this business plan to illustrate the effects of the changes and to make sure that the previously defined success is achieved.  This is not a typical accountants forecast which miraculously transforms an ailing business overnight into a star performer but an illustration of the “warts and all” anticipated results.

THE COSTS INVOLVED

All fees are fixed in advance so the client is firmly in the driving seat.  Obviously, the size and complexity of the assignment will directly affect the fee: it is unlikely that the cost for a cash business would exceed £500 and for a more complicated trading business, £750.

It is appreciated that at such a difficult time the last thing any business wants to do is to increase costs, but if this is the investment which rescues the business for the future, then this is a wise investment.

BENEFITS

The initial free appraisal allows a second opinion to be gained from an experienced businessman.

This will either coincide with the bank’s initial opinion and give useful support to counter any feelings that the bank is behaving hastily or, more positively, to illustrate that with the bank’s continuing support, a strategy can be unrolled to turn the business into a viable and more profitable operation. 

Either way there will be objective tests which can be used to clearly demonstrate the care taken in coming to the decision.

HOW LONG DOES IT TAKE?

We would expect the initial report to be available within one week of being instructed.

If a Business Plan needs to be prepared, the timings are dependent on the quality of information available and the cooperation of the client.  We generally complete these within 2 weeks of being instructed, as long as the client supplies the information when asked.

LIMITATION OF LIABILITY

The contract for this service will be between the business client and this firm.  A letter of engagement will be prepared which will set out the scope and terms and conditions of our service.  We do not warrant any information included in these reports and, as no audit has been carried out, we cannot confirm the details supplied to us as and used within our reports, and therefore, any lender must take whatever necessary further steps they deem necessary before extending further financial support.

We are not licenced insolvency practitioners.  If it becomes apparent in our initial assessment that the services of an Insolvency Practitioner are required, we will make this plain to the client and then step aside from the assignment.

This is the “ultimate service” for those who are terminally allergic when it comes to their book-keeping.  We find it especially suitable for the licensed trade where time is tight, volumes are large and accounting is not straightforward.

We will:-

• Collate and prepare your accounting records including separating out VAT.
• Calculate and prepare your VAT Returns.
• Provide you with quarterly management reports, to keep you up-to-date on how well your business is doing.
• Provide year end accounts and related tax computations.

All you need to do is record your daily takings, daily cash expenditure and bankings on our easy to use sheets (manual or computerised to suit you).  Then send them to us with your other invoices, bank statements and cheque stubs, and then sit back whilst we do the rest.
Included also are unlimited telephone calls and meetings to sort out your business problems and help you maximise your profits.

For more information about our Fees Protection Insurance please click here.